Apps and Tools6:48 with Dan Gorgone
Mobile apps are a helpful - and in some cases, necessary - way to remain productive. From Google's suite of products to more specific offerings for iOS and Android, there are thousands of apps and tools to choose from.
We've talked about many different kinds of goals and tasks so 0:00 far, however in order to identify some of the apps and tools 0:03 that might help us become more productive, I'm going to focus 0:07 on ones that web designers, developers, and tech entrepreneurs need to consider. 0:10 With professional tasks, we almost always need to create, edit, manage, 0:16 and share documents of different 0:20 kinds, especially written documents and spreadsheets. 0:22 Therefore, one of the first tools you should be considering is Google Drive. 0:25 Google's suite of apps allows you to create written documents, 0:30 spreadsheets, and presentations, which they call Docs, Sheets, and Slides. 0:34 If you've ever used Microsoft Office before, or have 0:39 clients that do, transitioning to these apps is quite easy. 0:42 Google docs, sheets, and slides all feature many 0:46 of the common features one would need, when 0:49 writing up documents you'll need as a freelancer 0:51 or consultant, such as proposals, letters, project outlines. 0:54 It also allows you to create many spreadsheets with all 0:59 the common functions and graphing capabilities that you would need. 1:01 These apps, allow you to easily share access, so 1:05 others can edit or add comments of their own. 1:09 Add to this the ability to access and edit these files from your mobil device, and 1:12 Google Drive, is an app that many people 1:16 in the tech industry, cannot be productive without. 1:18 Here's one productivity tip to consider for those of you 1:22 working on your own, or starting your own side business. 1:24 Gmail allows you to create and manage multiple email accounts. 1:27 And creating one specifically for your side business can be helpful, especially, 1:31 if you anticipate a lot of communication coming in from your clients. 1:36 Being able to separate your personal email from 1:40 the professional, is a helpful way to provide 1:42 focus, and it allows to you create something 1:45 unique to put on business cards or your website. 1:48 In addition, Google provides Google Calendar, where 1:52 you can create events and appointments as needed. 1:55 With various invite and notification options. 1:58 With its wide spread use, your Google Calendars can 2:02 easily be integrated into your mobile device, to insure you 2:05 don't miss any events that you have coming up, 2:08 but you won't always be sharing simple docs and spreadsheets. 2:11 Very often you'll be sharing, or requesting access 2:15 to project assets like graphics, code, and other files. 2:18 And that's where Dropbox can come in handy. 2:22 Dropbox is an app that provides cloud storage, for whatever 2:25 files you wanna share, or, what to access from anywhere. 2:28 You can share individual files or folders, and you can access everything through the 2:32 web, a desktop app, or your mobile device, but these apps are just the beginning. 2:37 And there are thousands of productivity related apps 2:43 in the iOS and Adroid app stores right now. 2:46 Here are some more that you should also consider. 2:48 If you're looking for a tool to record and 2:51 organize ideas and information, Evernote is a great solution. 2:53 This app is ideal when you want to file posts or articles away for later. 2:57 Or, when you're on the go, and need to record 3:02 something fast that you know you're going to need later. 3:05 If you have an online team you need to stay connected with, 3:08 there are a number of chat tools you can use, including HipChat. 3:11 Have focused discussions with your teams inside breakout rooms, connect 3:15 one on one and share files, even from your mobile device. 3:19 Managing projects can be done more easily with tools like Trello, where you can 3:24 set up projects, checklists, due dates, and 3:28 assign tasks to yourself, or, your teammates. 3:31 You can track professional, or personal projects, 3:35 and check their status right from your phone. 3:38 If you need to track expensesm and other 3:41 financial data, there's many apps you can consider. 3:43 Mint is a popular one that provides 3:47 tools to organize and categorize personal spending. 3:49 While Xero has features that allow small businesses to 3:53 do accounting, payroll and invoicing, all from one app. 3:56 And apps like DocuSign allow you to digitally sign documents from your phone. 4:01 And if you're constantly asked to review legal documents or sign proposals, 4:05 this can be a great time saver, for you, and your projects. 4:09 And of course, be sure to look for mobile versions of the 4:13 apps and platforms that you use in your office or at home. 4:16 Google Analytics and Hangouts, have specific apps that 4:20 you can download and so do some web 4:23 hosts, that allow you to monitor servers, for 4:25 example, just in case your clients have a question. 4:27 Finally, if you're a fine of automation or end up performing a lot of repetitive 4:31 tasks every day, you should check out, If This Then That, also known as IFTTT. 4:34 This web based and mobile service allows users 4:41 to create simple recipes, that perform automated tasks. 4:44 Such as sending a picture to Dropbox ,any time you post to Instragram. 4:47 Or, receiving a notification any time rain is forecast for tomorrow. 4:51 But these can be used for more than just pictures or weather reports. 4:56 Many platforms are linked, and you can create your own simple 4:59 recipes to save time, and increase productivity within your favorite apps. 5:02 Keep in mind that apps come and go quickly these days. 5:08 If any of these apps are unavailable, don't panic, because, there are 5:10 usually two or three others with similar features, trying to take its place. 5:14 Depending on the types of projects you work on, or the work you do, you 5:19 might need different kinds of apps to make 5:23 your job easier, and to be more productive. 5:25 You might have to adopt and app, that an 5:28 organization is using, in order to accomplish what you need. 5:30 And in some cases, you'll have an 5:33 opportunity, to use whatever tools you want. 5:35 Well before jumping right in and downloading an app that looks good, or has 5:37 a lot of positive ratings, remember to keep your tasks, and needs in mind. 5:42 And not every app will work out, even if others have had success. 5:47 Like we've said here, productivity is a very personal concern. 5:51 However, when you do find ways to be productive, whether 5:55 it's through apps, tools, or techniques ,share your findings with others. 5:58 It might help them, be more productive too. 6:03 [MUSIC] 6:06
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